Committees
Architectural Control (ACC)
Charter: To inform owners about the Architectural Control Policy, to assist with the application process, and to administer the written policy in an equitable manner. (See Realtor/ Document OR Internal Documents for applicable documents/ forms.)
All new structures as well as additions or changes to the exterior of existing structures require an ACC application prior to construction or modification.
For clarity, additions or changes include but are not limited to painting or staining, decks, patios, fences, gates, dog runs, address signs, constructed driveway entrances, paved driveways and the installation of any renewable energy efficiency measures or renewable energy generation devices.
Exceptions:
Repairs using previously approved materials/ colors, do not require ACC approval, including but not limited to re-paving with recycled black asphalt, black asphalt, or natural un-tinted concrete in the original footprint of a driveway or garage pad(s).
To submit your application:
- Complete the application electronically, along with any .pdfs of cut sheets (showing materials to be used), and email the file(s) to Game Trail’s Admin. Jan Johnson [email protected] cc: [email protected].
- Mail your application fee to Game Trail Association, care of Jan Johnson, P.O. Box 4110, Buena Vista, CO 81211. Please note that applications will not be reviewed until the applicable fee has been received in-full by Game Trail.
If you have any questions about building in Game Trail, the application itself, or acceptable materials, etc., please email [email protected].
Commons
Charter: The Commons Committee is responsible for maintaining and enhancing Game Trail's shared amenities and physical assets, including:
- Trash, Recycling & Composting: Managing facility upkeep, waste vendor services, and dumpster maintenance; maintaining cleanliness around the Trash Center (including closing bin doors to prevent fly-aways); and providing resident education on guidelines.
- Mail Center & Dog Run: Managing exterior maintenance, painting, general repairs, dog waste station stocking, and overall cleanup.
- Weed Control & Landscaping: Leading community-wide noxious weed mitigation and resident education, as well as targeted exterior upkeep around pump stations, the Mail Center, main entrance, and common facilities.
- Winter Access: Partnering with the Roads Committee to ensure prompt snow removal around the Mail Center and Trash Center.
- Main Entrance & Common Areas: Overseeing grounds cleanup, entryway beautification, street sign maintenance, and common fence repairs
Finance
Charter: The Finance & Audit Committee has the following roles and duties and sets forth its Charter as,
- Establish appropriate internal financial controls, monitor Game Trail Association financial procedures and activity for adherence to internal controls, and report to the Board of Directors (BOD) regarding any encountered weaknesses.
- Review financial statements quarterly for reasonableness, investigate any major unexplained budget variances and report to the BOD thereon.
- Assist the BOD in determining the appropriate level of annual fees for property owners.
- Analyze and make recommendations regarding the budgetary impact of plans for funding the replacement of existing or purchase of new capital assets and the maintenance of appropriate levels of working capital reserves.
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Engage Game Trail’s audit firm; liase with the auditor. After receipt of the auditor’s work product, report annually or as needed to the BOD.
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Monitor and make recommendations to the Board of Directors regarding Game Trail banking and investment accounts.
Forestry
Charter: Support a healthy forest in Game Trail with trees free of disease and harmful insects. Educate community on defensible space and basic fire protection. (See Member Area/Internal Documents for applicable documents/ forms.)
- Burning Prohibited. See Outside Burning in GTA – R&R 2021-01 under Documents on the Home Page.
- Fire Action Plan/ Checklists. The plan provides background on wildfires, local fire/emergency resources, step-by-step actions you may take, checklists for evacuation, and proposed evacuation routes - all of which are specific to Game Trail and Chaffee County.
- Firewise USA ® Community means that Game Trail has been nationally recognition program for meeting specific criteria as it works to reduce wildfire risks. Firewise USA supports continued work through free educational programs and resources.
- Forest Health. To schedule, email the Forestry Chair (listed below). Colorado state foresters also do visits for tree health and fire mitigation. To schedule, contact the CO State Forest office in Salida at 719-539-2579.
- See also Internal Documents/ Forest Health for additional resources. Also, please note that trees less than 3” diameter may be cut down without Forestry Committee approval.
- Reflective Signage. Signs may be purchased for $10 at the Chaffee County Fire Department office at 499 Antero Circle in BV.
Nominating
Charter: selects nominees for the Board of Directors and calls for nominees from the Game Trail membership, solicits eligible nominees, and provides forum and proxy options for ballot submissions.
- The Committee consists of at least three but no more than five members, one of which acts as the chair.
- The Nominating Committee members are appointed by the President of the BOD, in consultation with other BOD members.
- Three-year terms of the Nominating Committee members are staggered.
Roads
Charter: The Roads Committee supports and maintains 18 miles of Game Trail roads as well as the surface areas by the Mail Center and the Trash/Recycle area.
Short-Term Rentals (STR)
Charter: Administer equitably and in accordance with GTA Covenants, Rules & Regulations the GTA STR Application, and any updates or changes thereto. (See Internal Documents for applicable documents/ forms.)
Please contact the County Sheriff for police-related activities or concerns. Do not contact Game Trail STR or the board.
Social
CHARTER: Renewed in 2023, the Social Committee strives to help us connect neighbors to the Game Trail community, foster community engagement and promote volunteering.
We have 4 key focus areas:
* Welcome to Game Trail! Small teams of volunteers meet and welcome new neighbors into the community led by Jill Leneweaver
* Get on the Game Trail! Private Facebook page for the neighborhood monitored by Judy Phelps
* HOA-sponsored Community Social Events Includes 2 Events/Year - a Volunteer Appreciation Dinner in the Spring and a Community Potluck with the Annual Lunch in the Fall.
* Common Ground Informal groups sharing interests and hobbies, each with a Game Trail leader to coordinate activities and participants. See member area for current active groups and how to join.
Water
Charter: To provide an adequate supply of water for homeowner consumption and fire protection at a reasonable cost and with ever improving reliability.
Leak(s): If you discover a water system leak or malfunction, please call Gwen Lawrence at 303-887-2484 immediately. If no member of the committee is available, please notify a member of the GTA Board of Directors.
For other non-emergency issues, please contact [email protected].
Communications
Charter: Promote an informed community by facilitating Game Trail Communications via content creation, communication platform management, proof-reading & accuracy. (See Internal Documents for applicable documents/ forms.)
Responsibilities Include:
Alerts & Notices, Newsletters, Volunteer requests, and other forms of HOA communication, website updates and maintenance as applicable.
